Key challenges to think about when moving office
Relocating to a new office is sometimes inevitable for a growing business.
There are various factors such as space and location which may compel a company to move. Whatever the motivation, moving to a new office shouldn’t interrupt normal business operations.
A company needs to conduct thorough research in to the potential new office to ensure that the merits of moving to the new surrounding outweigh the demerits. Otherwise, the need to move again to a better office will arise sooner than anticipated. The following factors need to be considered as you prepare to go to a new office.
Office Location
Your new office should be easy for both employees and clients to access. If it’s located too far from major roads or public transportation, it may discourage visitors and add stress to your team’s commute. Additionally, ensure there’s enough parking for everyone who might visit or work at the office.
It’s also important to consider the surrounding environment. Are there potential disturbances, such as noise or other inconveniences, that could affect daily operations? For example, dealing with nesting birds can be an issue in some locations, and you might want to explore Bird solutions to prevent this from becoming a problem at your new office. Other factors, such as nearby construction or noisy surroundings, should also be taken into consideration. Addressing these issues early on can help create a more comfortable and productive workspace for your team.
The office location should also have ample and free parking for both the staff and clients. Where your office is could also have a bearing on utility costs. Use Swift Switch to check your current suppliers and see if changing would be beneficial.
Employees Convenience
Employees are a core element in any business and need to be considered during an office relocation. Choosing an office location far away from the initial space may compel workers to quit and find a job in their nearest town for travelling convenience.
Whilst looking for an office space, you should consider where the employees live and prior arrangements made to relocate them if needs be. Having an office far from the initial employees’ living areas may lead to lateness when reporting for their duties due to traffic jams and bad weather. You can use commercial estate agents in your local area to ensure you are remaining where is convenient for your loyal employees.
Office Space
When choosing an office, space should be one of the primary considerations as well as whether the office fitout is of a high standard or not. The size of the office should be compatible with the tasks that are going to be taking place within it. It is essential to consider whether you will take existing office furniture with you or purchase new. The space you have will impact considerably on what is best suited to you.
A firm may choose to relocate to a smaller office for various reasons, such as having employees who work online from their homes or outsourced work. Alternatively, a bigger office may be needed if the company is expanding and more employees are needed. A top office fitout
Time Factor
Office relocation may be a hectic and time-consuming task especially when the company is large. Prior planning should be made to ensure that the time taken to relocate to the new office is at a minimum to reduce any chances of stalling the business operations.
All necessary measures should be considered by ensuring that relevant professionals are tasked with planning and organising. The new office whilst others are available to transport office equipment safely and securely.
Cost of the Office
As a company, you should ensure that your financial situation allows you to comfortably pay for the rent to avoid closure.
The terms of leasing of the premises should also be friendly and all the paper work should be done professionally to avoid eviction by going against the government policies. In cases where the company is not able to lease a particular office space for many years and opts to pay on a monthly basis.
An agreement should be reached with the property-owner regarding the exact date when the rent should be paid.
Infrastructure Availability
The location of an office should be within proximity of internet connectivity and communication service providers. For a standard operating office, communication within the office should be top-notch for easier communication with the employees and clients.
A stable internet provider should also be available in the area for research purposes, online communication with customers and advertising. A firm which focuses on online business may find it hard achieving its goal due to a slow internet connection and consistent network downtime.
Power for running machinery should also be reliable and provisions made to ensure that operations are not interrupted when there is a power outage.