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Iceni Magazine | September 25, 2020

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Ways to Manage Your Employees’ Work Hours


Having employees who help with the work load can be very beneficial, but with more organisations moving to flexible working arrangements, it can be hard to manage each person’s work hours.

How do you know whether employees are working the hours they say they have worked? How can you measure work performance for people who are sharing a job? Flexible work schedules are helpful, but they need to operate under certain parameters. Here are some ways to manage work hours for each employee, no matter what type of schedule they have.

– Utilise Careful Planning

Sit down with your employees and hammer out a careful work plan that you and the employee agree upon. Create a written document that helps both you and the employee as a reference later. You can update the document as needed. Each plan can include different parameters, but they all need to have a few basic elements such as hours. Decide what hours and what days the employee will work, whether they will be at the office or at home. You need to know when they are available for jobs. You also need to decide on responsibilities they will have to cover. It is a good idea to set a time table to review the arrangement and make adjustments at a later date.

-Set Goals You Can Measure

Once you have a plan set up and a time and attendance systems in Dublin, you can decide upon a few goals that can help you measure the success of each employee. You may not see every employee face to face on a daily basis so it is a good idea to measure success on a regular basis. How you measure their progress will depend on what they do, but be upfront that you are watching their success and will review their schedule accordingly.

-Offer Support

If you decide to use clocking systems in Dublin to help you manage work hours, it is a good idea to put the plan into place by communicating how the system works. At first, you need to anticipate a transition period while your employees get used to the new way of clocking in and out. They may need some gentle reminders and extra support. After a week or so, the clocking systems should become normal to each employee and you can expect everyone to follow through with the new regulations with ease.

-Evaluate Regularly

No matter how you choose to go about managing the work hours, you need to evaluate the system on a regular basis. If you use bespoke time systems in Dublin and employees are logging too few or too many hours, you will need to think about switching things up to another way or tracking the hours. Time and attendance systems can be very handy, but every system does not work for every company need. Spend time on looking into the various clocking systems Dublin has to offer so you can put something into place that will work well for your employees and the hours they put into their jobs.

Managing employees can be tough, but when you have work hours accounted for with the right time and attendance system offered by, you can forget about worrying over the hours and get down to the hard work instead. With good communication skills, even flexible schedules and varied hours can work for the benefit of the company.

Article By Lauren Williamson 

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